Program Assistant
📍 Location: Brussels, Belgium
📑 Contract Type: Consultancy contract with the potential for permanent employment
As EUCRTA’s Program Assistant, you will play a critical role in ensuring the smooth operation of our advocacy, research, and policy initiatives. This position is ideal for someone who is highly organized, detail-oriented, and passionate about democracy and governance. You will support key projects, assist in stakeholder engagement, and help bridge the gap between the Western Balkans and European institutions.
Key Responsibilities:
🔹 Ensure seamless coordination of EUCRTA’s activities – Provide administrative and logistical support for advocacy efforts, research projects, and strategic initiatives.
🔹 Support high-impact advocacy campaigns and events – Assist in planning, organizing, and executing meetings, events, and outreach activities with EU stakeholders and civil society partners.
🔹 Conduct research and prepare briefing materials – Gather relevant policy insights, draft reports, and prepare briefings on democracy, governance, and EU integration-related topics.
🔹 Enhance EUCRTA’s communications and outreach – Support media engagement, content development, and external communications to strengthen EUCRTA’s visibility and influence.
🔹 Maintain efficient documentation and internal coordination – Ensure structured record-keeping, report tracking, and workflow management, facilitating smooth collaboration within the team.
Key Qualifications & Skills:
🔹 Strong understanding of Serbia, the Western Balkans, and EU institutional processes – Knowledge of EU governance structures and the role of civil society in democratic development.
🔹 Proven experience in administrative support, project assistance, or related roles – Experience in event coordination, office management, or logistics is highly valued.
🔹 Exceptional organizational and multitasking abilities – Capacity to manage multiple priorities, work independently, and support complex advocacy initiatives.
🔹 Excellent research and writing skills – Ability to produce briefing materials, reports, and policy insights in a clear and concise manner.
🔹 Fluency in English and Serbian-Bosnian-Croatian (French is an asset) – Strong written and verbal communication skills, with the ability to adapt messaging for different audiences.
🔹 Tech-savvy and adaptable – Proficiency in Microsoft Office, online collaboration tools, and digital communication platforms.
Desirable:
- French or Dutch proficiency is a plus
- Comfort with technology tools (e.g., cloud-based collaboration tools, project management, HR, and finance software)
- Some familiarity with the political context in Serbia and the Western Balkans
- Experience with fundraising, grants, and donor management
Legal & Location Requirements
- In order to qualify for this role, due to administrative considerations, candidates must have the legal right to work in Belgium (preference for Belgian nationals or permanent residents who can handle local administrative procedures, as we are unable to provide visa sponsorship for this role.
- Willingness to travel occasionally for in-person meetings or events in Belgium.
How to Apply: Interested candidates should submit their CV and a motivation letter (max. 1 page) to:
[email protected] by the 14th of March, 2025. Please indicate the position you are applying for in the subject line.
For any inquiries, feel free to contact us at [email protected].
We look forward to your applications!